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Reynolds PDF Services

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The PDF format brings significant benefits to your document management solutions:

 

  • PDF vs Color or Grayscale Scanning - TIFF and JPG formats are not well suited for managing grayscale and color documents. For all but black & white images, TIFF files are either very large or compressed in a format incompatible with many viewers. JPG images cannot be multipage and they reduce image quality to achieve small image sizes. The PDF format corrects both of these problems.

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  • Text Searching - PDF text can be made searchable even for scanned documents. Searchable PDFs allow users to search for keywords or terms within a document or across an entire collection of PDFs.

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  • Indexing - PDF files can include a variety of index features, called links and bookmarks, that allow users to quickly navigate large documents. Links and bookmarks serve as an electronic table of contents.

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Reynolds PDF/A Services

PDF/A is the PHMC standard for archiving permanent records. It ensures documents will always be readable in the future, regardless of hardware and software changes. 

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PDF/A images cannot be altered, cannot contain external references or links and are 100% self-contained. This ensures the PDF/A image is an exact replication of the original and will always be an exact replication.

  • Backfile conversion of TIFF or PDF images to PDF/A

  • On-going conversion of TIFF or PDF image files to PDF/A

  • Backup Security Preservation File off-site storage

  • Regular PDF version upgrades and media rotation

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PDF-A Guide

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If you are a government agency, you can do away with microfilm/fiche and your old reader-printers by moving to PDF/A. PHMC has updated the guidelines to allow all permanent records to be stored in PDF/A format. However, there are specific steps you must follow. You can download our Quick Guide to PHMC Compliance here.

PDF/A and PHMC Compliance

For government organizations that require PHMC compliance, PDF/A is a critical element to PHMC regulations. Reynolds can help you come into full compliance while ridding your department of paper and microfilm. Download our 3-Step Guide to Compliance for more details.

PHMC Compliance Infographicg

Download here

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Reynolds PDF Services

Reynolds expert staff can create PDFs that simplify your information with straightforward layouts and navigation features that make searching quick and easy, even for inexperienced users.

  • Scanning original documents to PDF

  • Converting existing electronic documents to PDF

  • Enabling full text searching within PDFs or across entire collections of PDFs

  • Creating links. bookmarks, thumbnails, and other PDF navigation features

  • PDF Optimization

  • PDF/A Conversion

Reynolds scanning and conversion Services

If you need to convert your existing documents and/or microfilm to scanned images, our experience conversion services lab is the simplest solution.

Scanning brings all organizations a number of significant operational benefits:
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  • Provides immediate access from desktop PCs or portable devices

  • Enables tighter security of encrypted electronic files

  • Enables audit trail tracking of who has accessed information

  • Provides a backup copy for disaster recovery purposes

  • Eliminates storage requirements

  • Prevents lost or misfiled documents

  • Enables searching by a wide range of index values

  • Simplifies and automates records retention

  • Enables regulatory compliance

  • Greatly simplifies audits

  • Allows for outsourced services

 
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