Government Documents

scanning | digitizing | imaging

providing the easiest path to digital conversion and PHMC compliance

Reynolds Business Systems has worked with many Pennsylvania Counties in addition to City, Township and State government departments' helping them manage documents, electronic images, and microfilm. For over 50 years, we have been converting everything from back files, active records and electronic documents, to docket books, index books, deed, maps, drawings and film.

We will work within your budget and timeline and can even spread the costs over to to meet your budgetary limits. All scanning, PHMC services, hardware and software is covered under Reynolds COSTARS contract.

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imaging services at reynolds

As the most experienced scanning service provider in PA, you can be confident we will provide you with expert guidance on the best process for you and a result that can't be matched. Here is what we provide:

Imaging in accordance with PHMC and AIIM standards

Consultation on the best application for your records and needs. We can walk you through what we've done for other government offices

Full guidance on indexing records for fastest retrieval and disposition

Pick and delivery services for original records and finished products, including uploading to your internal servers/cloud

Document preparation

Imaging services to meet internal requirements and regulatory guidelines - image formatting to fit your needs - tiff, PDF, JPG, searchable PDF, etc...

Microfilming scanning services

100% quality checking of every image for content, legibility, and reproducibility

24/7 document access while at our facility. You can get same day digital files or we can arrange delivery of original documents when necessary

At project completion we can return or destruction upon approval

100% import guarantee for seamless integration with your current systems so records will be formatted to flow smoothly into and out of your existing systems

Space Savings - achieve over 95% space savings vs. hard copy storage

Improve Access/Information Retrieval and Distribution - ensure timely retrieval of information and improved access with indexing and software that puts everything at your fingertips

Security - keep scanned records both on site and copies at a backup offsite location to avoid loss during disaster

File Integrity and Control - no more lost or misfiled documents, redaction is easy and securing electronic files is simple

Cost Savings - decrease storage and retrieval costs

Easy Sharing and Distribution - electronic images are inexpensive and easy to produce and distribute

Protection of Original Record - preserve original documents from loss, fire and water damage, while using electronic images for regular reference

Paper Prints are Simple - when necessary, paper prints are easy to produce

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In-House Scanning Set Up

If you want to set up a scanning operation at your facility, we can provide you with everything you need to be successful.

Guidance on staff and time requirements based on your volumes

Consultation on what to convert and the best conversion method for your needs

Full guidance on indexing records for fastest retrieval and disposition

Imaging hardware that best suits your needs based on volumes and document types

Easy-to-use imaging software that integrates with your internal systems

Staff training on document preparation, hardware, and software usage

Full-service support for hardware and software

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More Government Services

Laserfiche Electronic Content Management is the best records management platform for governments of all size. With Laserfiche you and your constituents will be able to find the information and documents you need with the click of button. From any location via desktop, app, or mobile device.

RPA (Robotic Process Automation) is user-friendly software that creates computer "robots" to perform workflow tasks. These bots use your business rules to mimic the actions employees take to perform tasks.

PHMC Compliance is easy when you work with Reynolds. We are very knowledgeable of the requirements and experience in the process to meet all new PHMC guidelines.